Why meeting notes don't get written
- Back-to-back calls. The next meeting starts before you have written up the last one. By the end of the day, the details have blurred.
- Typing while listening is hard. Notes taken during a call are fragments: half sentences, arrows, initials. Turning them into something readable is a second job.
- Full recordings are too much. A word-for-word transcript of an hour-long call is long, and someone still has to pull out the decisions.
- Follow-ups need a different format. The same meeting needs notes for you, a summary for the team and an email to the client.
A spoken recap solves the gap. You already know what mattered. Saying it takes a couple of minutes, and you skip the transcript you would never read.
How to turn meeting notes into text in 3 steps
The best time to write meeting notes is the five minutes after the call ends, while the decisions are still fresh. The worst part is typing them. SayDart lets you speak your recap straight into your notes app, doc or email, and get clean written notes you can share.
SayDart is voice typing for Windows and Mac (beta). It doesn't join or record calls. You say your own recap, and clean notes land where your cursor is.
- Open the place your notes live. A Notion page, a Google Doc, a Word file, a ticket, or SayDart's own local notes. Put your cursor where the recap should go.
- Press your voice shortcut and speak the recap. Right Alt on Windows and Right Option on macOS. Use a simple structure, out loud: "Decisions:" what was agreed; "Action items:" who does what, by when; "Open questions:" what is still unresolved; "Summary:" two sentences for anyone who missed the call.
- Review and share. SayDart inserts the text. Fix any names, add headings if you like, and share the notes or paste the summary into an email or chat.
Tip: record each section separately. Four short dictations are easier to check than one long one.
SayDart features for post-meeting notes — Cleanup
Cleanup removes filler words and tidies punctuation, so "so, um, basically we agreed..." reads as a clear decision. Choose Original in Style > Cleanup when you want your words as spoken.
SayDart features for post-meeting notes — Dictionary for client and project names
Meeting notes are full of names: clients, colleagues, product names, project code names. Add them to your Dictionary once, so SayDart writes them your way on every computer you sign in to.
SayDart features for post-meeting notes — tidy a recap with the assistant
Select a rough recap in your notes app, press the assistant shortcut and say how to tidy it, for example "turn this into decisions and action items". If the selection is still in place, you can replace it with the answer; if it has changed, the answer stays in the card.
SayDart features for post-meeting notes — Voice translation for multilingual teams
Say the recap in Chinese and send it to the team in English, or pick from 303 target languages and variants.
SayDart features for post-meeting notes — AI assistant for a second pass
Select your dictated recap and ask the SayDart AI assistant, for example, which action items are missing an owner. The answer appears in a card above the capsule.
SayDart features for post-meeting notes — History
Every dictation stays in History on your computer, with the original transcript and saved result versions, in case you need to rebuild the notes later.
Example: a five-minute recap
You say, section by section:
"Decisions: we're launching the new help center on the 28th, with the video tutorials as a follow-up. Action items: Priya finishes the articles by Wednesday, Tom checks the search page by Thursday. Open questions: do we need a separate section for admins? Summary: launch is on track, articles and search are the last two blockers."
That becomes a structured note you can paste into the project page. If your team works in Notion, see voice typing for Notion. To send the summary to a client, use email drafting by voice.
Separate capture from editing
Dictate your own recap after the call, then review the decisions, names and action items before sharing it.
Pricing
SayDart is free to start. Pro is unlimited for $12/month, billed yearly ($144), or $15 month to month. Prices exclude tax.
Talk, don't type.
Try a spoken recap after your next call. SayDart is free to start.
OneNote dictation and when Microsoft Dictate is missing
OneNote on Windows may offer Microsoft Dictate when your Microsoft 365 license includes it; if Dictate is missing or greyed out, you can still click into a OneNote paragraph and dictate with SayDart system-wide. SayDart does not replace OneNote ink or audio-recording features — it types at the cursor after cleanup.
Use the dictionary for project tags and headings, and History when a note vanished after an accidental delete. For a broader notes habit across OneNote, Notion and plain editors, keep this notes workflow as the hub.