Why Gmail replies take longer than they should
- Inbox triage is many small decisions. You might answer twenty emails in a sitting. Each needs a greeting, two or three sentences and a sign-off.
- Formal tone costs extra effort. A reply to a client or a recruiter needs full sentences and polite phrasing, which is slower to type than to say.
- Repeated details. You type your email address, phone number or booking link over and over.
- Replies in another language. If a customer or supplier writes in a different language, you draft, translate in another tab and paste back.
- Lost drafts. A browser tab closes, or you discard a reply by accident, and the text is gone.
How to use SayDart in Gmail in 3 steps
A lot of email is quick replies: confirming a date, answering a question, politely saying no. SayDart lets you click into the Gmail compose or reply box in your browser, say what you mean, and review a clean draft before you press Send.
SayDart is voice typing for Windows and Mac (beta), and it works right in Gmail's compose box. It never touches your Google account or inbox.
- Open the reply box. In Gmail, click Reply or Compose and put your cursor in the message body. For a new email, fill in the recipient and subject first, then click into the body.
- Press your voice shortcut and say the reply. Right Alt on Windows and Right Option on macOS. Speak the greeting, the point and the sign-off in one go.
- Review and send. SayDart inserts the text into the body. Read it once, change a word if needed, then press Send in Gmail.
Tip: dictate the body only. Typing a recipient and a short subject is quick, and the body is where voice saves you the most effort.
SayDart features for Gmail — Style and Auto cleanup
In Style > Text, choose Formal for full capitalization and punctuation. In Style > Cleanup, Auto cleanup removes filler words and tidies wording. Review the draft before you send it.
SayDart features for Gmail — Snippets for your details
Create a trigger word that expands into your email address, a signature or another line you repeat. Say the trigger at the end of a reply instead of typing the details.
SayDart features for Gmail — Voice translation for replies in another language
Got an email in German? Press your Translation shortcut and reply in your own language; the German reply lands in the box. Pick from 303 target languages and variants.
SayDart features for Gmail — History
History keeps the dictation on your computer, with the original transcript and saved result versions, so you can find a retained draft there.
SayDart features for Gmail — SayDart Assistant
When a reply needs a smoother version, select the draft, press the assistant shortcut (Right Alt + Space, or Right Option + Space on Mac) and say how to change it, for example "make this warmer and shorter". If the selection is still in place, you can replace it with the answer; if it has changed, the answer stays in the card.
Example: a reply to a supplier
You say: "Hi Daniel, um, thanks for the quote. Tuesday delivery works for us. Can you confirm the price includes shipping? Best, Alex."
With cleanup on, SayDart inserts the reply without the "um" and with tidied punctuation, ready for you to review. Add line breaks where you want them, check the price question reads the way you meant it, and press Send.
If you write email outside Gmail too, read our guide to email drafting by voice. Work in Outlook? See how to dictate emails in Outlook, with its built-in Dictate button and SayDart. For quick internal replies, see dictation for Slack.
Pricing
SayDart is free to start. Pro is unlimited for $12/month, billed yearly ($144), or $15 month to month. Prices exclude tax.
Talk, don't type.
Download SayDart, open Gmail and dictate your next three replies.